People Management (HRM)

Comprehensive Human Resource Management

• Detailed HR setup of Branches, Departments, Positions, Pay-grades, Allowances or Benefits
• Digital personnel records management
• Remuneration Management: Base Salary and Wage Setup, Automated Personal Income Tax and Social Security Deductions
• Employer and Employee Social Security and Income Tax Statements
• Welfare and other internal deductions setup; Staff Loans or IOUs (integrated with Payroll)
• Payroll Manager with ePayslips (integrated into Finance module)
• Work Leave or out-of-office Management
• Staff Recruitment, Training, Appraisals
• Employee HR Self-Services

Bookkeeping (Finances)

Full-scale accounting, not only Expenses

• Track Revenue and Expenses
• Manage cash and bank transactions
• Budget Planning and Performance Reports
• Setup Single or Bulk Approval Process
• Fixed Asset Register and Reports
• Financial analysis reports; Weekly/Monthly/ Quarterly/Annual Income Statements;
• Ledger Report, T-Account Statement, Cash Flow and Cash Book Statements
• Trial Balance and Balance Sheet with Financial Performance Ratios 
• Fully customizable Chart of Accounts; Ability to enable default ledger accounts on profile for automatic financial accounting of various processes such as production and sales
• Customizable Depreciation Rate, Exchange Rate, Financial Calendar, Taxes

Suppliers & Purchasing

Full visibility into purchasing & supply

• Setup supplier types, manufacturers and creditor terms
• Setup item categories, item conditions for tracking state of items in inventory, stocking unit, storage and distribution, multi-level pricing of products based on customer group.
• Setup inventory and raw materials quantity schedule for production.
• Purchase Invoice (with 1-page Purchase Contract) and Payment Tracking
• Maturing and Ageing Payables Analysis
• Report on foreign exchange effects on imported items
• Full integration into Financials with ability to customize default ledgers for Accounts Payables, Inventory/Stock and Cost of Sales

Customers & Sales

Power your sales with flexible parameters

• Supports Cash sales, Credit sales, Pre-orders and Reservations
• Multi-currency sales with customizable discounts, taxes and payment terms
• End of day sales; Comprehensive performance reports by outlet, customer grouping, sales personnel, product or service
• Maturing and Ageing Receivables Analysis; Report on foreign exchange effect on receivables
• Analyze orders by item/service, location/outlet, customer and type of order
• Return order accounting
• Integrated into Income Statement, Balance Sheet and Cash Flow

Inventory & Production

Efficient management of materials and stock

• Easy tracking of inventory/stock items, approval and relocation to any department/outlet
• Manage your production/construction processes from raw material stage, to selling of finished product
• Get notified on poor yield or inventory misuse in real time; monitor production/construction trends.
• Able to handle accounting for informal or local production environments; highly customizable production parameters
• Ability to create packages for products that require multiple inventory items
• Low Items, Expiring & Damaged Items Reports

Workflow / Projects

Automation of workflow and easy distrubution of project tasks to colleagues

• File repository and manager (all document extensions supported)
• Create your own workflow action with a task, attach a document, setup conditions for approval and share the workflow with colleagues
• Request colleagues to act sequentially on a workflow or setup simultaneous workflow actions
• Email notifications make it easy for anyone with a smartphone to pickup workflow activities that might require a document review. Workflow actors can review documents while mobile and actually approve an action securely without coming to the office.
• Plan Activities and Milestones
• Track Project Expenses and Earnings
• Monitor Project Inventory and Stock Items
• Easily Generate Overall Project Status Report

Empowerment

Built for startups and businesses of all sizes.

• Better tracking of inventory or resources requested by various departments
• Digitised record keeping, saving on expenditures on physical folders and filling cabinets.
• Efficient automation of daily activities, improving efficiency in operations.
• Improved decision making in purchasing for your business, preventing waste
• Systematic billing of customers with real-time sales analytics and better insight into demand trends
• Reporting of foreign exchange effects on receivables and payables.
• Service Desk to help you switch to a customer service and on-time delivery mindset.
• Integrated with SAP Crystal Reports for powerful print reports

Flexibility

TotalEnterprise adjusts to your demands.

• Flexible setup of every business function, from HR to Finance - full power over input parameters and process, with audit trail.
• Grant or revoke user privileges to team members at will.
• Multi-company, Multi-dashboard, Multi-user and Multi-privileges.
• Multi-currency, discounts, taxes and payment terms
• All modules integrated into General Ledger.
• Automatic updates. We are continuously adding new features and improving existing ones.
• Scales with your business - built with the most advanced open-source database in the world
• Unlimited data entry and export to Excel/CSV
• Self Service module enables employees or colleagues to initate approval processes

User Friendliness

Convenience to run your business from anywhere.

• Simple Web Interface; Familiar flow
• Speedy retrieval of client and supplier information, reducing search and waiting times
• Convenient insight into cash-flow, maturing obligations and customer receivables for better decision making.
• Standard structure for statutory reporting and presentation to investors that saves time, e.g. Financial Statements, Income Tax/Social Security deductions, etc.
• Visual representation of the state of your business at any time.
• Powerful search, sorting and export functionality built into each form and report

• Customize default Programs, Subjects and Grading System
• Over 30 analytics and statistics on students and teachers available
• Mark (daily) attendance for Absent/Present Students.
• Bulk generation and processing of Student Bills
• Registration by Program/Class
• Itemized bill with automated tracking of daily services (e.g feeding fee and bus fare)
• Track Students by Scholarship/Feeding Preferences with tailored billing options.
• Standard support for Ghana Education Scheme

• Grading of Academic and Extra-Curricular activities available.
• Guardian access with insights into Ward(s) Performance, Teachers Comments, School Fees, Class Schedules, Assignments, Extra-Curricular Activities, even daily feeding Data and reports.
• Two-way Report Center for Guardians to lodge complaints and concerns, as well as for School administration to communicate with Guardian.
• Communication Portal for Parents (Notices and Announcements) with email and sms notifications.

• Visualize Teacher Performance by Subject and Class.
• Boarding Facilities Management
• Customizable list of Kitchen Menu
• Visualize Kitchen performance by Meal, Day and other variables.
• Smart general time table (daily schedule for entire institution).
• Over 30 analytics and statistics on students and teachers available.